Shipping and imports
Shipping instructions template
Send clear instructions to the freight forwarder: consignee, ports, Incoterm, cargo, freight and documents.
This document does not replace the export declaration, the electronic invoice or the transport documents required by the IRS, the destination customs office or the carrier.
What it is and what it is for
Instructions to the freight forwarder or carrier: consignee, ports, Incoterm, cargo, freight and required documents.
Data on the template
This is what the template asks for when you create it; optional fields are printed only if you fill them in.
Header
- Your company details: legal name, tax ID, tax regime, address, phone, email and logo
- Freight forwarder or carrier: name, ID, address and contact details
- Date and a sequential number
Consignee and notify party
- Consignee(required)
- Address
- Country
- Contact
- Notify party
Shipment
- Mode of transport(required)
- Incoterm(required)
- Port of loading(required)
- Port of destination(required)
- Final destination
- Cargo ready from
- Freight
- Equipment or container
- Commercial invoice no.
Cargo
- Cargo(required)
Cada product lleva: code, description, quantity, unit, packages, net weight (kg), gross weight (kg), volume (m³), amount.
Documents and instructions
- Required documents
- Special instructions
Closing
- Totals of units, weight and volume of the goods.
- Notes (optional)
- Shipper
- QR code so that the person who receives the document can verify that it is authentic
Related documents
- Loading orderAuthorization to load goods onto a vehicle: place, date, vehicle, driver and cargo.
- Shipping labelLabel for sending parcels: recipient, address, contents, weight, declared value and payment method.
- Packing listDetails of the packages in a domestic or export shipment: contents, net and gross weights, dimensions and marks.