Commercial
Purchase order template (PDF)
Place orders with your suppliers with products, prices, tax, payment terms and delivery date.
This document is not an invoice: it does not support income, costs or deductions before the IRS. Issue the sales invoice when appropriate.
What it is and what it is for
Formal order to a supplier with products, prices, payment and delivery terms.
Data on the template
This is what the template asks for when you create it; optional fields are printed only if you fill them in.
Header
- Your company details: legal name, tax ID, tax regime, address, phone, email and logo
- Supplier: name, ID, address and contact details
- Date and a sequential number
- Valid until (optional)
Details
One row per product or service: description, quantity, unit, unit price, discount and tax (with the option of prices that include tax).
Terms
- Payment terms(required)
- Term (days)
- Delivery date
- Delivery address
- Delivery city
- Supplier quote
- Additional terms
Closing
- Subtotal, discounts, sales tax or VAT by rate, total, withholdings and net amount due, with the amount in words.
- Notes (optional)
- Prepared by
- Approved by
- Supplier acceptance
- QR code so that the person who receives the document can verify that it is authentic
Related documents
- QuotePrice proposal for products or services with validity, terms and customer acceptance.
- Sales invoicePDF invoice as a draft or business record of your sales. It is not an electronic sales invoice: if you are required to invoice, you must issue it electronically.
- Credit noteReduces the amount of an invoice for returns, discounts, cancellations or adjustments.
- Debit noteIncreases the amount of an invoice for interest, additional charges or changes in value.
- Sales orderCustomer order with products, prices, delivery date and agreed terms.
- Delivery noteRecord of the dispatch of goods to the customer: products, quantities and acceptance.